cotera

Fireflies Meeting Action Item Tracker

Never lose an action item again. Pull decisions and to-dos from every Fireflies transcript automatically.

Action itemsMeeting follow-upTask trackingDecision logging

The Challenge

Every meeting generates action items, but they end up scattered across notes, chat messages, and memories. By the time someone follows up, half the items are forgotten and nobody remembers who was supposed to do what. Manually reviewing transcripts to extract tasks takes 30+ minutes per meeting.

What This Prompt Does

Action Item Extraction

Pulls every action item from meeting transcripts with context

Decision Tracking

Logs key decisions made during meetings with who made them

Owner Assignment

Tags each action item with the responsible person and deadline

Follow-Up Reports

Generates consolidated reports across multiple meetings

The Prompt

The Prompt

Task

Pull recent meeting transcripts from Fireflies and extract a consolidated list of action items, decisions, and to-dos with owners and deadlines.

Input

The user will provide a time range, meeting name, or team filter.

Example: "Pull action items from all meetings this week" or "What were the decisions from yesterday's sprint planning?"

Context

Strategy

  1. Use @Fireflies/List TranscriptsName it "Fireflies/List Transcripts" and call it with @Fireflies/List Transcripts to find recent meetings (filter by date range or title)
  2. Use @Fireflies/Get TranscriptName it "Fireflies/Get Transcript" and call it with @Fireflies/Get Transcript to pull summaries with action_items for each meeting
  3. Use @Fireflies/Create AskFred ThreadName it "Fireflies/Create AskFred Thread" and call it with @Fireflies/Create AskFred Thread to ask clarifying questions about ambiguous items or missing owners
  4. Cross-reference action items across meetings to identify duplicates or related tasks
  5. Output a consolidated list of action items with owners and deadlines

Output Structure

  • Meeting Index: List of meetings processed with date and attendees
  • Action Items: Each item with owner, deadline (if mentioned), and source meeting
  • Decisions Made: Key decisions with context and who made them
  • Unassigned Items: Action items that need an owner
  • Follow-Up Needed: Items that were mentioned but not resolved

Quality Guidelines

  • Always attribute action items to the person who volunteered or was assigned
  • If no owner was mentioned, flag the item as "Unassigned"
  • Include the meeting name and timestamp for traceability
  • Group related action items together across meetings
  • Highlight items that appear in multiple meetings (potential blockers)

Output

A structured report containing:

  • All action items with owners, deadlines, and source meetings
  • Decisions logged with context
  • Unassigned items flagged for follow-up
  • Summary of how many items per person

Example Usage

Try asking:

  • →"Pull all action items from this week's meetings"
  • →"What decisions were made in yesterday's sprint planning?"
  • →"Show me unassigned action items from the last 3 days"