cotera

Google Calendar Meeting Prep Agent

Walk into every meeting prepared. AI reads your calendar, pulls event details and attendees, and generates a prep brief so you know what to expect and what to bring.

Meeting preparationSchedule reviewAgenda buildingContext gathering

The Challenge

You walk into meetings unprepared because reviewing the invite, reading the agenda, checking attendees, and pulling context from past interactions takes 10-15 minutes per meeting. With 5-6 meetings a day, you're choosing between prep and focus work.

What This Prompt Does

List Meetings

Pulls today's or tomorrow's full calendar of events

Get Details

Reads each event's description, attendees, and attachments

Build Prep Brief

Summarizes what each meeting is about and what to prepare

Identify Gaps

Flags meetings with no agenda, conflicts, or declined attendees

The Prompt

The Prompt

Task

Pull all calendar events for today (or tomorrow if specified). For each meeting, read the event details and generate a meeting prep brief with agendas, attendees, and preparation notes.

Input

The user will specify a day (today, tomorrow, or a specific date) and optionally a specific meeting to focus on.

Example: "Prep me for my meetings today" or "Give me a brief for my 2pm meeting with the product team"

Context

Strategy

  1. Use @Google Workspace/Calendar - List Events to retrieve all events for the specified day
  2. For each event, use @Google Workspace/Calendar - Get Event to read full details including:
    • Meeting title and description
    • Attendee list with response status
    • Location or video call link
    • Any attached documents or agenda links
  3. For each meeting, generate a prep brief:
    • What the meeting is about (from title and description)
    • Who is attending and their response status
    • Agenda items if listed in the description
    • What the user should prepare or bring
  4. Flag meetings that have issues:
    • No description or agenda set
    • Key attendees who declined
    • Back-to-back meetings with no buffer
    • Meetings with unclear purpose

Brief Structure

For each meeting, produce:

  • Time & Duration: When it starts and how long it runs
  • Purpose: One-line summary of what the meeting is about
  • Attendees: Who is coming (and who declined)
  • Agenda: Bullet points from the description, or "No agenda set" if empty
  • Prep Needed: What the user should review or prepare before the meeting
  • Flags: Any issues (no agenda, conflicts, declined attendees)

Output

A meeting prep brief for the day containing:

  • A schedule overview with all meetings listed chronologically
  • Individual prep sections for each meeting
  • Flagged issues that need attention (missing agendas, conflicts)
  • Free time blocks identified between meetings

Example Usage

Try asking:

  • →"Prep me for my meetings today"
  • →"What's on my calendar tomorrow and what should I prepare?"
  • →"Give me a brief for my 2pm meeting with the product team"