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Confluence Knowledge Base Auditor

Audit your Confluence knowledge base for stale pages, orphaned content, and neglected spaces. Get a health report automatically.

Content auditingStale detectionHealth scoringCleanup insights

The Challenge

Confluence knowledge bases grow over time, but nobody audits them. Pages go stale, content gets orphaned, and entire spaces are forgotten. Manually checking every page across every space takes hours and usually doesn't happen until someone complains they can't find anything useful.

What This Prompt Does

Enumerate Spaces

Lists all Confluence spaces and identifies neglected ones with low page counts

Find Stale Content

Searches for pages not updated within your threshold and flags critically stale content

Detect Orphans

Identifies pages with no parent-child relationships or inbound links from other content

Health Report

Generates a space-by-space breakdown with health scores and cleanup recommendations

The Prompt

The Prompt

Task

Use @Confluence/List SpacesName it "Confluence/List Spaces" and call it with @Confluence/List Spaces to enumerate all spaces, @Confluence/Search PagesName it "Confluence/Search Pages" and call it with @Confluence/Search Pages to find pages by last modified date, and @Confluence/Get PageName it "Confluence/Get Page" and call it with @Confluence/Get Page to inspect individual pages. Identify stale pages (not updated in 90+ days), orphaned content (pages with no child pages or parent links), and spaces with low page counts. Generate a comprehensive health report.

Input

The user provides:

  1. The staleness threshold in days (optional, defaults to 90 days)
  2. Specific spaces to audit (optional, defaults to all spaces)
  3. Whether to include archived spaces (optional, defaults to false)

Example: "Audit all our Confluence spaces and flag anything not updated in the last 90 days"

Context

Enumerate Spaces

  1. Use @Confluence/List SpacesName it "Confluence/List Spaces" and call it with @Confluence/List Spaces to get all active spaces in the Confluence instance
  2. Record space keys, names, and types (global vs. personal)
  3. Note spaces with unusually low page counts as potentially neglected

Search for Stale Content

  1. Use @Confluence/Search Pages with CQLName it "Confluence/Search Pages with CQL" and call it with @Confluence/Search Pages with CQL to find pages not modified within the staleness threshold
  2. Group stale pages by space to identify patterns
  3. Flag pages that haven't been updated in 180+ days as critically stale

Inspect Orphaned Pages

  1. Use @Confluence/Get PageName it "Confluence/Get Page" and call it with @Confluence/Get Page to check individual pages for parent-child relationships
  2. Identify pages with no children that appear to be standalone or disconnected
  3. Flag pages that have no inbound links from other content

Compile Health Report

  1. Summarize findings by space: total pages, stale pages, orphaned pages
  2. Calculate a health score for each space based on content freshness
  3. Provide actionable recommendations for cleanup

Output

Confluence Knowledge Base Health Report

Audit Date: [date] Spaces Audited: [count] Staleness Threshold: [X] days

Summary:

  • Total pages scanned: [count]
  • Stale pages (90+ days): [count]
  • Critically stale (180+ days): [count]
  • Orphaned pages: [count]
  • Neglected spaces: [count]

Space-by-Space Breakdown:

| Space | Total Pages | Stale | Orphaned | Health Score | |-------|-------------|-------|----------|--------------| | [space name] | [count] | [count] | [count] | [score] |

Recommendations:

  • [Actionable cleanup suggestions]

Example Usage

Try asking:

  • →"Audit all our Confluence spaces and flag anything not updated in the last 90 days"
  • →"Check the Engineering and Product spaces for orphaned pages and stale documentation"
  • →"Generate a health report for our knowledge base with a 60-day staleness threshold"