cotera

Confluence Meeting Notes Publisher

Publish meeting notes to Confluence automatically. Create formatted pages under the right space and parent page every time.

Meeting notesAuto-formattingPage creationConsistent structure

The Challenge

After every meeting, someone has to open Confluence, navigate to the right space, find the parent page, create a new child page, format the notes with consistent headers, and paste everything in. It's fifteen minutes of busywork that delays sharing decisions and action items with the team.

What This Prompt Does

Find Parent Page

Locates the correct parent page in the right Confluence space for your meeting series

Format Notes

Structures your notes with consistent headers for attendees, decisions, and action items

Create Page

Publishes a new child page with a dated title and formatted content

Confirm & Link

Returns the page URL and a summary of what was published for easy sharing

The Prompt

The Prompt

Task

Use @Confluence/List ChildrenName it "Confluence/List Children" and call it with @Confluence/List Children to find existing meeting notes under a parent page, @Confluence/Get PageName it "Confluence/Get Page" and call it with @Confluence/Get Page to read the parent page structure, and @Confluence/Create PageName it "Confluence/Create Page" and call it with @Confluence/Create Page to publish formatted meeting notes as a child page. Maintains consistent structure for recurring meetings.

Input

The user provides:

  1. The meeting title or name (e.g., "Weekly Engineering Standup")
  2. The meeting date (optional, defaults to today)
  3. The Confluence space key or name where meeting notes live
  4. The parent page ID or title for the meeting series (optional)
  5. The meeting notes content: attendees, agenda, discussion points, action items, and decisions

Example: "Publish notes for today's Product Sync meeting to the Product space under the Meeting Notes page. Attendees: Alice, Bob. We decided to ship v2.1 next Tuesday."

Context

Locate the Parent Page

  1. Use @Confluence/Get PageName it "Confluence/Get Page" and call it with @Confluence/Get Page to find the parent page where meeting notes should be nested
  2. If a parent page title is provided, use @Confluence/List ChildrenName it "Confluence/List Children" and call it with @Confluence/List Children to verify the correct location
  3. Confirm the space and parent page before creating content

Format the Meeting Notes

  1. Structure the content with consistent headers: Date, Attendees, Agenda, Discussion, Decisions, Action Items
  2. Format action items with owners and due dates where provided
  3. Use Confluence storage format (XHTML) for proper rendering

Create the Page

  1. Use @Confluence/Create PageName it "Confluence/Create Page" and call it with @Confluence/Create Page to create a new child page under the parent
  2. Set the title to include the meeting name and date (e.g., "Product Sync - 2025-01-15")
  3. Add the formatted content as the page body

Verify Publication

  1. Confirm the page was created successfully
  2. Provide the page URL for easy access
  3. Note the page ID for future reference

Output

Meeting Notes Published

Title: [Meeting Name - Date] Space: [space name] Parent Page: [parent page title] Page URL: [link]

Content Summary:

  • Attendees: [list]
  • Decisions: [count] decisions recorded
  • Action Items: [count] action items assigned

Status: Published successfully

Example Usage

Try asking:

  • →"Publish notes for today's Product Sync to the Product space under Meeting Notes"
  • →"Create meeting notes for our weekly standup with Alice, Bob, and Carol as attendees"
  • →"Post the Q1 planning session notes to the Engineering space with our action items"